NOTE: dates are validated according to the Windows international settings. If your PC has the country set to United States, the date should be entered in the format mm/dd/yy.
NOTE: dates are validated according to the Windows international settings. If your PC has the country set to United States, the date should be entered in the format mm/dd/yy.
You can only select a cost code that has already been entered in the Set up, Cost Codes screen. The code represents the default cost centre for the employee and is used in the Costing report.
This cost centre will be over-ridden by any cost code entered for a pay or deduction item in the Pay Item Set up screen. The pay item cost code can be over-ridden itself by entering a cost code for the item in the Calculation screen payment or deduction windows.
If the pay group is not set you will not be able to enter any pay calculation information for the employee. They will not appear on payee name list in the Calculation screen.
If an employee makes contributions to multiple superannuation funds, you can enter the super fund member number in the Account Reference' field in the standard pay definition for the pay item for the employee. A member number entered in the standard pay item account reference will over-ride a super member number entered in the payee, job details screen.
The member number is the superannuation company's reference or account number for the employee. The superannuation company will require correct member numbers so that contributions can be credited to the correct superannuation account.
End Date
The end date can be left blank until the payee leaves. Just press <Tab> to go to the next field if you are setting up a new employee.
If you are terminating a payee the End Date will be the last day the payee worked.
Occupation
This is not currently used by the system.
Hours per Day
The hours per day are used to calculate a daily rate of pay. The employee's hourly rate is multiplied by the hours per day to give their daily rate. This figure is also used to provide a default value for public holiday hours, when no hours are specified in the Leave Details.
Hours per Week
The hours per week are used to calculate a hourly rates of pay from an annual salary. The annual rate is divided by 52 and then by their hours per week.
Paid To
This is the date to which the employee has been paid. If the date is after the end date of a new period when it is opened, a pay is not created for the employee. If a pay is created for an employee the paid to date is set to the period end date. If the employee's pay is spread over a number of pay periods, the paid to date is set to the end of the pay periods.
Apprentice
Click the Apprentice option if the payee is an apprentice. Then, any units entered for elements that also have an apprentice indicator set will be accumulated, and shown in the Apprentice hours.
Pay Point
The pay point code is used by the payslip printing process to sort the payslips. The payslips are printed in employee name sequence within each pay point.
You will find the pay point useful if you have employees in several different locations.
Cost Code
The Cost Code(Cost Centre) code is used by the Costing Report to analyse payments and deductions. Print a copy of the report to see what information it provides.
Pay Group
This defaults to the first pay group on the Set up, Pay Groups screen, and it will only accept one of the pay groups already entered on the Set up, Pay Groups screen.
Payee Code
This field is not required for normal use in the system. It is available to use if you import time and attendance data from other systems. It can then be used as a unique identifier for each employee.
Super Member Number (Australia)
This is required to print the Superannuation Report or create a file of superannuation contributions to send to the company administering the super scheme.
FNPF Number and FNPF Suffix (Fiji)
These are required to print the FNPF Report or create a file of FNPF contributions to send to the administrators.
NPF Account Number (Papua New Guinea)
These are required to print the NPF Report or create a file of NPF contributions to send to the administrators.