Payee Leave Details

Menu: View ~ Payees~ Payee Details
Button Panel: n/a

This screen defines the leave conditions for the payee.

For more information on setting up leave processing see How to set up leave processing.

Leave Year End

The leave year end date is normally set to the next anniversary of the employee's start date. If the employee has not had leave accrued during the year, it is the date the employee becomes entitled to their annual leave.

Leave Units

The leave units specify how the leave entitlements and balances are defined for this leave type. You can select either Hours or Days.

Leave Entitlement

The leave entitlement can either be entered as a number of hours (120.00 for 15 days annual leave), or a number of days.

If the employee has an award entitlement, leave the annual leave entitlement on this screen blank. The leave accrual will then use the annual leave entitlement specified by the employee's award classification.

If an annual leave accrual payment is not entered in the Calculation screen, the annual entitlement will be added to the annual leave balance at the end of the leave year. The leave year end is processed when you open the next pay period after the employee's leave year end date.

Annual Leave Balance

This balance is the current remaining balance of annual leave. Any payment with a leave category of 'Annual' and 'Leave Balance +' set on in the Set up Payments screen will have it's units add to the balance, and any 'Annual' payment with 'Leave Balance -' set on will reduce the balance.

Accrued Leave

This is the total of leave accrued in the current leave year. If this total is zero at the end of the leave year the payee's yearly leave entitlement is added to their leave balance.

If an 'Accrue Leave' payment is added to the employee's pay calculation screen, the leave accrual is added to the 'Accrued Leave' total as well as their 'Leave Balance'.

Normal Hours Per Day For Public Holidays

Generate Public Holiday Payments

If this checkbox is set, a public holiday pay item will be created for the employee when a new pay period is opened and a public holiday falls within the new pay period. The number of units for the public holiday pay item is set to the total number of days of public holidays in the new period multiplied by the employee's normal hours per day.

Note that you must select a public holiday pay item in the Open New Period Options form in order for the public holiday payments to be generated.

Normal Hours Per Day

When a public holiday payment is created, the hours for the payment will be selected from the normal hours per day for the day of the week on which the public holiday falls. If no hours have been defined for a day, the hours will default to the employee's normal hours per day as shown on Employee Job Details. A seperate pay item will be added to the pay calculation for each public holiday day.

Statutory Sick Pay (United Kingdom only)

The information held here is interim data held to support SSP calculations. You would not normally need to enter or change any information. The information is created when an SSP pay item is added to an employee and the amount of SSP is calculated.

To pay SSP to an employee, add an SSP pay item to the 'Standard Pay' tab of their employee details screen. See Statutory Sick Pay for more details.

RDO Balances (Australia only)

Two balances are maintained for RDO hours accrued.

RDO Next Day Off

The RDO next day off is the date the employee is next due to take their rostered day off.

RDO Frequency

This is the frequency between rostered days off. A 19 day work, 20th day rostered off would be a frequency of 'Every four weeks'.

RDO Payment Code

This is the code of the payment defined in the System Setup, Payments screen and used to pay the rostered day off when it is taken.