Alternatively, you have the option to apportion all net pay, deductions and benefits by the proportion of hours for allocated to each cost centre for ordinary pay items. This has the effect of creating balanced journals for each cost centre.
The costing report is organised as a balanced journal, with net pays plus deductions equalling the total of gross pay. The default cost and expense codes here allow you to specific the cost and expense codes for the net pay, benefits and any items that do not have a cost or expense code allocated elsewhere.
Tick the 'Output benefit liability as credit and expense as debit' checkbox if you do not wish benefit liabilities to be output as a debit and expense as a credit.
The G/L Journal and G/L Reference are data items that are included in the general ledger journal file. The Journal is usually an identifying code, such as 'JE' for AccPac software, and the Reference is a generic reference for the transactions, such as 'Payroll'.
The Account Format specifies how the general ledger account number is to be formed from Kwik-Pay's cost and expense codes. The format is comprised of the words COST and EXPENSE with any characters between them. For example, if the account format is COST-EXPENSE, the general ledger account code will be created by concatonating Kwik-Pay's cost code with a hyphen (-) and then the expense code.
The layout of the Costing Report can be customised. To customise any of the reports, click the Edit button. See Report Editing for information on how to edit reports. If you do customise a report, the customised version is saved in a text file outside of KwikPay, so you can exchange custom reports with other Kwikpay users.
If you want to run a custom version of a report created outside of your copy of KwikPay, you will need to link that report to KwikPay so that it uses the custom version of the report instead of KwikPay's built-in version. You can do that by clicking the ... button. That will open a file open window where you can select the file name of the custom report.
The Costing Report is structured as a single main report.